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1. #Sending mail to private contact group outlook 2016 how to
2. #Sending mail to private contact group outlook 2016 Pc

The owner of the distribution group has an option to add/remove users from the distribution group.ĭynamic Distribution Groups behave just like regular Distribution Groups above, however the memberships are automatically calculated.Distribution Groups also have an option for the administrator to specify the delivery methods, such as who can send ‘to’, and send ‘from’ this list, which can help prevent unwanted spam blasts! (See the above screenshot under Distribution Groups.).The Distribution Group works similar to the Outlook group, but the distribution group is shared, this sharing of the groups is made possible because they are available in the GAL (Global Address List) for all users – so they can be shared (and updated) from one central location to multiple users.Outlook group is stored for the individual user (normally on their machine/laptop), unless they export or share it (creating a duplicate copy, which is not synced).

#Sending mail to private contact group outlook 2016 Pc

For example: a desktop PC and Laptop, local Outlook groups will not automatically sync between the computers. Outlook Groups are more difficult to manage if you have multiple machines/devices. Outlook Groups do not ‘Sync’ between Devices

How are Office 365 Distribution Groups like Outlook Email/Contact Groups? What are the benefits of choosing distribution groups over Outlook Contact groups? Outlook Contact GroupĪn Outlook Contact Group is local to your machine, it is created using Microsoft Outlook and you can store multiple contacts into a ‘group’: The first time the end user uses the distribution group, it gets cached in the Outlook profile so the next time the user won’t have to type the complete name or email address. Then, users don’t need to create their own email groups because users share them. Visibility in the Global Address ListĪnother advantage is that the distribution groups you have are visible in the global address list, which means all users can see and find this group in Outlook, for example.

Some advantages of using a distribution group for emailing is that you can set certain options, such as permitting emails to be sent to external users in the group:Īn Office 365 Distribution Group will get it’s own dedicated email address, and when a user wants to send an email to a group of people, e.g., the finance department with seven employees, the user will send an email to the group he created called “Finance,” instead of sending it to each of the seven members individually. Office 365 Distribution GroupsĪn Office 365 distribution group is a group of users that is mail-enabled (you can send emails to this group email account, and by doing that, all listed users will also be emailed automatically rather than having to email them all individually). Choosing the appropriate permission group here in Office 365 will help you and your colleagues become more efficient.

#Sending mail to private contact group outlook 2016 how to

Making the right choice between these groups will help save you trouble down the road since it affects how to use groups. While Office 365 is a powerful and extremely popular tool, the vastness of its features and options can be confusing! Today, we’ll explore the various permission group options in Office 365 and the difference between them. Intro – Office 365 Distribution Group vs.